Withdrawal Policy


Student may also re-enroll in a course in an attempt to improve their grade or for other reasons. When a student re-enrolls in a course, the highest grade earned, or the most recent grade if all the grades are the same, should be the only grade computed in the student’s grade point average. Grades that are not computed in a student’s grade point average based on the repeat rules will be noted on the transcript.

Your transcript and the grade for the course may vary depending on the time at which you withdraw or request to withdraw from a course. The table below briefly outlines the actions you must take and the potential outcomes if you decide to withdraw from a course. If you are unsure of what to do, please speak with your instructor or contact an Academic Success Advisor.

If you wish to withdraw:

You must:

What you will see on your transcript:

Prior to the Refund Date  

Withdraw from Course via MyStudentCenter

Transcript will not reflect enrollment in course

Between the Refund Date and the 75% point of the class

Withdraw from Course via MyStudentCenter

 A grade of W will be recorded on your transcript

Any time after the 75% point of  the class but before completion of the final exam or assignment 

Request withdrawal from your instructor and follow their direction.

If you are passing the course and obtain your instructor approval: a grade of W will be recorded on your transcript.

If you are failing the course: a grade of FW will be recorded on your transcript (this has the same impact on your GPA as a grade of F)

Institutional Withdrawal for Non-Attendance

The college may administratively withdraw students who have never attended class, who stopped attending class without officially dropping or whose attendance is so sporadic that they would not be able to complete

Students who are withdrawn by the institution on the midterm or final grade rosters will be assigned an appropriate withdrawal grade and a date of last attendance of the mid-term date of the semester. Students who are withdrawn by the institution will remain responsible for all tuition and fees charged for the class. The withdrawal grades are defined below:

WN      Withdrawal of a student who never attended. The WN grade has no impact on GPA.

WS       Withdrawal of a student who stopped attending. The WS grade has no impact on GPA.

FW        Withdrawal of a student who stopped attending and instructor deemed as failing. The FW grade will be included in the GPA.

Financial aid students who drop, withdraw or otherwise fail to complete all of their classes for a term will be subject to Title IV return of funds calculation.

Withdrawal of Veterans and Military Personnel

CLC is in full compliance with the Higher Education Relief Opportunities For Students (HEROESA) act of 2003 (Public Law 108-76). The HEROES Act of 2003 is intended to ensure that service members who are receiving Federal student aid are not adversely affected because of their military status and to minimize the administrative burden placed on such individuals.

Prior to deployment, students are encouraged to meet with Veteran Student Services (VSS) and their Academic Success Advisor to discuss their academic and financial standing.

Options for Students Deployed Under Military Orders

A student, or the spouse of a member if the member has a dependent child, who is deployed under military orders as an active duty military member or by the national guard or reserve forces of the United States and who is ordered to duty has the following options:

1.     Withdraw from the student's entire registration and receive a full refund of tuition and mandatory fees.

2.     Make arrangements with the student's instructors for course grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the student's registration shall remain intact and tuition and mandatory fees shall be assessed for the courses in full.

3.     Make arrangements with some of the student's instructors for grades, or for incompletes that shall be completed by the student at a later date. If such arrangements are made, the registration for those courses shall remain intact and tuition and mandatory fees shall be assessed for those courses. Any course for which arrangements cannot be made for grades or incompletes shall be considered dropped and the tuition and mandatory fees for the course refunded.

 Policy Regarding Tuition and “I” Grades for Students Deployed Under Military Orders

An "I" (Incomplete), may be given to a student who finds it impossible to complete the work by the end of the semester because of a justifiable reason such as illness or deployment. If an "I" grade is assigned, the instructor shall notify the student and the dean. The specific "I," grade procedure will be set forth in the appropriate section of the college catalog. A student receiving an "I" grade has 120 days to complete coursework and receive a final grade. The final grade shall be A. B. C, D or F. An "I" becomes an "F" on the 121st calendar day after the end of the term if no grade change is signed and submitted by the instructor. Exceptions may be granted by an instructor only in unusual or extenuating circumstances and with the approval of the appropriate dean.

Veterans and military personnel who are deployed (including training at U.S. or overseas locations) or called to active duty and receive an "I" Incomplete grade will be given up to one year after the end of the term, or before the date of graduation (whichever comes first) to complete the requirements. A final grade will be recorded within 365 calendar days after the end of the term. The final grade shall be A, B, C, D, or F. An "I" becomes an "F" on the 366th calendar day after the end of the term if no grade change is signed and submitted by the instructor. This procedure also applies to the spouses of veterans and military personnel. Exceptions may be granted by an instructor under special or extenuating circumstances and with the approval of the appropriate dean. Another option is to receive a withdrawal. Veterans and military personnel who are deployed (including training at U.S. or overseas locations) or called to active duty may withdraw anytime during the semester in which they are enrolled and called to active duty. The date of the official notice of orders for deployment will serve as the date of withdrawal, and the withdrawal request must be submitted to Veteran Student Services at veterans@ clcillinois.edu or to the Advisor by the end of the semester in which the withdrawal occurs

 Procedures for Processing Withdrawal Requests for Students Deployed Under Military Orders

1.     Students will be required to submit a letter to the Veteran Student Services at veterans@clcillinois.edu or their Academic Success Advisor indicating their intent to withdraw from their program along with orders confirming deployment. This should be done prior to the time of deployment.

2.     Once the letter of withdrawal and orders have been confirmed, the Advisor, will drop the student from the program and remove them from the course in which they are presently registered and any future courses.

 Process for Reinstatement of Students Deployed Under Military Orders

In full compliance with the U,S Department of Education's Readmission Requirements for Service Members (eCFR 668.18), CLC does not deny readmission to a person who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services on the basis of that membership, application for membership, performance of service, application for service, or obligation to perform service.

CLC will promptly readmit an individual as described above with the same academic status as the student had when the student last attended the college or was last admitted to, but did not begin attendance because of that membership, application for membership, performance of service, application for service, or obligation to perform service.

1.     Prior to reinstatement students will be required to meet with Veteran Student Services and an Advisor.

2.     If degree programs change prior to the date students are reinstated, additional coursework may be necessary to meet the new requirements of the degree program. If students were in programs that may no longer be offered by the college, degree completion options and guidance on a case-by-case basis will be provided. Academic success advisors will

discuss any changes and options during the reinstatement process.

3.     Students who have "I" in-progress grades will be required to complete all work and receive a grade prior to being reinstated into the program.

4.     Outstanding tuition must be paid in full before students can be reinstated into their program

Involuntary Withdrawal

Students who pose a direct threat of harm to self or others, or who substantially impede the lawful activities of other members of the college community may be involuntarily withdrawn by college administrators, pursuant to this Policy and to the Involuntary Withdrawal Procedures developed and adopted by the college. Students may be responsible for tuition and fees.

 A student should not be subject to involuntary withdrawal when disciplinary, academic or other administrative responses are available. The procedures and specifications given in the Involuntary Withdrawal Procedures apply in those situations in which, in the judgment of the appropriate administrators, the response through the Student Rights and Responsibilities Policy are insufficient. See Student Rights and Responsibilities Policy for more details. Pursuant to the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C.§1232g, the college reserves the right to disclose and release student records and personally identifiable information without consent to appropriate persons during a period of emergency if the information released is necessary to protect the health or safety of students or other individuals. (Board policy 403.1)

Medical and Catastrophic Incident Withdrawal

The college, upon request and with appropriate documentation, may administratively withdraw a student due to serious illness or related medical issues that prohibit the student from completing their classes and withdrawing. Documentation will be required from a physician or licensed medical professional. The college, upon request and with appropriate documentation, may administratively withdraw a student due to catastrophic circumstances that prohibit the student from completing their classes and withdrawing. Documentation will be required from a government agency, social service organization, first responder or similar entity.

The request for withdrawal and relevant documentation must be received no later than 60 days after the end of the semester for which the student is seeking a withdrawal. To begin the medical or catastrophic withdrawal process, contact Enrollment Services at (847) 543-2389.

Reinstatement of Withdrawn Students

Students who withdraw from classes and subsequently request to be re-enrolled must present compelling reasons for reinstatement and obtain instructor's consent. Students should contact instructor if they wish to be reinstated in a class.